The Library

Banking Holiday – Presidents’ Day 2023


Monday, February 20th, is Presidents’ Day. This is a banking holiday and the banks will be closed. Consequently, no direct deposits will settle or be initiated on this day. *

Southwestern Payroll Service will be open.

*No electronic banking (ACH, Direct Deposits, Wire Transfers, etc.)
can be initiated or settled on a banking holiday.

In general, all ACH, Wire, and Direct Deposit requests must have at least two (2) business days to be processed by Southwestern Payroll and your banking institution. Days on which banks are closed are NOT considered business days. If your check date is Monday, February 20th, Tuesday, February 21st, or Wednesday, February 22nd, you may need to contact us in order to coordinate your payroll processing for a timely direct deposit.

As always, if you have any questions, please call
our Support Department at 918-388-3320, or email Support@swpay.com Support@swpay.com.

Weather Closing – January 30, 2023

Southwestern Payroll will be closing at 1:30 PM today, January 30, due to worsening weather conditions.

Our office hours may be impacted tomorrow as well based on the severity of the storm. We will keep you informed of any changes to our schedule tomorrow.

If you have a payroll emergency, please call (918) 587-3321 or send a detailed email to our Support Team at Support@swpay.com and we’ll get back to you as soon as possible.

Banking Holiday – Martin Luther King, Jr. Day 2023

Monday, January 16th is Martin Luther King, Jr. Day. This is a banking holiday and the banks will be closed. Consequently, no direct deposits will settle or be initiated on this day.*

Southwestern Payroll will be open.

*No electronic banking (ACH, Direct Deposits, Wire Transfers, etc., can be initiated or settled on a banking holiday).

In general, all ACH, Wire, and Direct Deposit requests must have at least 2 business days to be processed by Southwestern Payroll and your banking institution. Days on which banks are closed are NOT considered business days. Please contact your payroll specialist with any necessary changes as soon as possible.

As always, if you have any questions, please call our Support Department at 918-388-3320, or email Support@swpay.com.

End of Year Tax Prep for 2022

END OF YEAR CHECKLIST

It’s time to start gathering all the details of the past year! Don’t forget to submit the following to us for processing by December 31st in order to be included on the employee’s W-2.

  • All year-end adjustments
  • Supplemental payrolls
  • Cost of healthcare amounts
  • W-2 Additions (i.e., personal use of company auto)

Any adjustment received after December 31, 2022, will not be addressed until after January 20, 2023. Those adjustments will then be processed on Form W‐2c and may accrue extra processing fees as well as penalties and interest on late tax deposits.

Continue reading End of Year Tax Prep for 2022

Holiday Closings: Christmas & New Year’s

We would like to remind you of the December 2022 and January 2023 holiday banking schedule.

Friday, December 23rd and Friday, December 30th, 2022:
Christmas Eve and New Year’s Eve

Banks are generally open and processing for settlement dates of December 23rd and 30th. Southwestern will process ACH files during business hours.

Southwestern Payroll is closing at 2pm on December 23rd and 3pm on December 30th.

Continue reading Holiday Closings: Christmas & New Year’s

Thanksgiving Closings

SOUTHWESTERN PAYROLL WILL BE CLOSED NOVEMBER 24th AND NOVEMBER 25th

Once again, the holiday season is upon us, and we would like to take a moment to remind our clients of the Thanksgiving holiday banking and payroll schedule.

Even though our offices will be closed Friday, we will have limited staff available if you need to pick up your payroll.

Thursday, November 24th
Thanksgiving:
– UPS and FedEx are closed
– Banks are closed
-There will be no banking activity
Southwestern Payroll is closed

*ACH, Wire Services, Direct Deposits, Deliveries, Check Dates and Processes may need to be changed.*

Continue reading Thanksgiving Closings

Banking Holiday: Veteran’s Day

Veteran’s Day will be observed on Friday, November 11th. This is a banking holiday and the banks will be closed. Consequently, no direct deposits will settle or be initiated on this day.

Southwestern Payroll will be open.

If your check date is Friday, November 11th or Monday, November 14th, you may need to contact us in order to coordinate your payroll processing for a timely direct deposit.

Questions about this communication can be directed to Support@swpay.com or by phone at 918-388-3320.

Daylight Saving Time Ends November 6

An antique clock face with the hour hand at 12 and the minute hand a few minutes before.

A Friendly Reminder
This Saturday night, set your clocks backward one hour before you go to bed. Daylight Saving Time ends at 2 a.m. on November 6, 2022.

Why This Is Important for Your Business
Synchronizing clocks is no joke in business. It’s vital that everyone is on the same time whether you are a Web Input client or you use a physical time clock.

Be certain to inform your employees of the time change, and that your IT department sets your computer’s default time to change automatically on the scheduled date and time.

Continue reading Daylight Saving Time Ends November 6

Bank Holiday: Columbus Day

Monday, October 10th is Columbus Day. This is a banking holiday and banks will be closed. Consequently, no direct deposits will settle or be initiated on this day.

If your check date is Monday, October 10th, Tuesday, October 11th, or Wednesday, October 12th, you may need to contact your payroll specialist in order to coordinate your payroll processing for a timely direct deposit.

Southwestern Payroll will be open.

Questions about this communication can be directed to Support@swpay.com or by phone at 918-388-3320.