The Library

November Bank Holiday Alerts

November 2014 Bank Holiday Schedule:

Southwestern Payroll will be closed November 27 – November 28, 2014.

Banking Holiday248

Once again, the holiday season is upon us.

We at Southwestern Payroll Service would like to take a moment to remind our clients of the Thanksgiving holiday banking schedule.

If you have any questions, please call our Support Department at 918.388.3320.

Thanksgiving Day

Thursday, November 27, 2014
– Banks are closed –
There will be no banking activity.
Southwestern Payroll is closed.

*NOTE: ACH, Wire Services, Direct Deposits, Deliveries, Check Dates and Processes may need to be changed.*

Day after Thanksgiving

Friday, November 28, 2014
– Banks are open –
Southwestern Payroll is closed.

*NOTE: There will be no courier deliveries or pickups on this day.
*ACH, Wire Services, Direct Deposits, Deliveries, Check Dates and Processes may need to be changed.*

If your check date falls on Thursday, November 27, or Friday, November 28, you may need to contact us in order to coordinate your payroll processing for timely direct deposits. In addition, please make arrangements to pick up any payrolls before the 27th and 28th.

No Automatic adjustments of check dates will be made; clients who wish to pay on Wednesday, November 26, MUST contact us in advance.

In general, all ACH, Wire, and Direct Deposit requests must have at least 2 business days to be processed by Southwestern and your banking institution. Days on which banks are closed are NOT considered business days. Making adjustments now will ensure smoother processing during this busy time of year.

Please contact your payroll specialist or our Support Department with any necessary changes as soon as possible.

As always, if you have any questions, please call our Support Department at 918.388.3320.

Bank Holiday Alert: Veteran’s Day

Banking Holiday248

All banks will be closed for Veteran’s Day on Tuesday, November 11, 2014.

No direct deposits will settle or be initiated on this day.

If your check date is Tuesday, November 11, Wednesday, November 12, or Thursday, November 13, you may need to contact us in order to coordinate your payroll processing for a timely direct deposit.

Southwestern Payroll Service’s office will be open Tuesday, November 11, so courier and client pickups scheduled for this day will occur normally.

Questions can be answered through the contact form below or by phone at 918.388.3320.

Contact Form

SPSI Company Picnic 2014

SPSI Picnic 2014 crop

Family-friendly was the name of the game at our company picnic this year. We met at Firey Trails in Sand Springs for delicious BBQ, a hayride, visits with the farm animals, and games filled with competition and silliness.

Gathering around the campfire, we ended the night with a delightful marshmallow roast, made s’mores, and listened to the beautiful night sounds.

It was a great chance to get to know the families of our coworkers a little better. We laughed and enjoyed seeing the children run around in the cool night air.

When you come in to Southwestern Payroll, the same smiling faces will welcome you, spend time understanding what you need, and send you on your way with the problem solved.

At Southwestern Payroll, we’re family. Join us!

Boss’s Day 2014

Darin and the Circus

This is our boss: Darin Alred.

The Big Boss. The Big Kahuna. The Man with the Plan.

Here at Southwestern Payroll, we love our boss so much that every day feels like Employee’s Day. So today, all our employees will stop making the office into a circus and pay homage to him.

Fellow employees, let’s all take a moment now to prostrate ourselves on the office carpet and thank the man who brings focus, purpose and life to the daily grind. Darin, we think you’re awesome.

Happy Boss’s Day, Darin!

Bank Holiday Alert: Columbus Day

All banks will be closed for Columbus Day on Monday, October 13, 2014.

Be aware that no direct deposits will settle or be initiated on this day.

If your check date is Monday, October 13th, Tuesday, October 14th, or Wednesday, October 15th, you may need to contact us in order to coordinate your payroll processing for a timely direct deposit.

Southwestern Payroll Service’s office will also be closed Monday, October 13, 2014, in observance of Columbus Day.

NOTE: If you would normally pick up your payroll – or have it delivered by courier on this day – please make arrangements to come in on Friday, October 10th or contact us to have the delivery date changed.

Questions can be answered through the contact form below or by phone at 918.388.3320.

Contact Form

Golf Fore Food Charity Event


Southwestern Payroll recently co-sponsored the Golf Fore Food Event with Brock and Associates at Forest Ridge Golf Club in Tulsa, OK. Our awesome team consisted of: Darin Alred, Blake Moffatt, Andy Gray, and Pro Golfer Matt Novozinsky of South Lakes GC.

Golf Fore Food is a Pro-Am golf tournament in beautiful eastern Oklahoma.

Each company involved brings a volunteer team to pair with a PGA Professional for an event designed to bring aid to the Eastern Oklahoma Community Food Bank.

The pros get a chance to compete against one another, and help their team to win the tournament. Before the game, PGA Pros all offer their time for short clinics to help improve the game.

Darin & Samantha pic crop

The Food Bank programs provide more than 335,000 meals each week to eastern Oklahoma families in need.

Thank you to our Eagle Sponsors

Citizens Security Bank, Rich & Cartmill,
Benefit Plan Strategies, Hodges Warehouse,
Spring Point Technologies,
Helmerich & Payne, Regent Bank.

Creative services compliments of Aqua Vita Creative.

Do you care about your community? Looks like we have something in common! Let’s talk. Call 918.587.3321

SWPay Does Route 66 CPA Run

The Route 66 CPA Run 2014 was a fantastic adventure filled with sun, sweat, laughter and much support for the Crime Prevention Network.

CPA 2014 2

This Saturday, at 8:00 in the morning, the runners lined up – ready to run the race for Crime Prevention Network.

Participants bolted from the line even as the walkers began to line up behind them for the 8:15 Walk/Run. Our team participated with gusto and greatness, and we came away happy about giving our time and breathless from the run.

Don’t miss out next year!

2 Rt 66 2014 CPA Run

Do you care about your community? Looks like we have something in common. Give us a call and let’s talk payroll sometime. Call 918.587.3321

Real Security for Data and Paperless Payroll

It seems that almost every day we hear about someone who has been the victim of identity theft or has had their confidential information exposed. Often this is a result of transmitting sensitive data through unsecured email.


As a payroll provider, we take our responsibility to keep your information safe very seriously. That’s why we continually look for new and better ways to protect our clients and their employees.

Security experts will tell you that even the best systems are only as secure as the users keep them. Any system that is not simple for both sender and recipient is less likely to be used correctly or used at all. This is especially true for email.

Additionally, the most secure email can still be printed and left lying around. Paper is often the weakest link in the information chain of most businesses. That means easy electronic access to secure data can help avoid unnecessary printing and enhance security.

At Southwestern Payroll, we’ve integrated a sophisticated and powerful email security solution for delivering sensitive payroll reports to clients and employees without printing.

All information electronically transmitted in or out using this system is fully covered by the highest level of security protection available on the market. Data is kept fully secured and confidential.

The system, provided by Shugo, is certified as McAfee Secure, and is used by more than 75,000 businesses around the country to comply with the increasing number of state regulations intended to ensure all payroll, business records and other sensitive data are carefully protected.

The system can be used in a variety of ways to simplify the delivery of sensitive information. First and foremost, we use Shugo’s File Guardian to deliver payroll files and reports to clients and earnings statements directly to employees automatically.

Secure Paperless Payroll

Recipients are sent an email indicating that new files have been delivered to their Shugo account. They can access these documents by simply clicking the link and entering their access code.

For more information on paperless check delivery Click Here.

We also use Shugo to send clients secure emails directly through Microsoft Outlook. Shugo integrates seamlessly and allows you to encrypt emails or attachments just by clicking the Shugo icon.

And, clients can send us a secure email as well by going to our website, clicking on “Client Login” and then selecting “Secure File Mailing”. This opens our Shugo portal where you can choose “Secure Send”.

Secure Email Example
Secure Email Example

All files and documents sent by any of these methods are stored online in your own account for easy retrieval at your convenience for up to 12 months. We provide these personal accounts to you and your employees at no cost. Managing them is easy and fully automated.

To learn more about “going paperless” or how you can use Shugo for your own company, contact Southwestern Payroll at 918-388-3320 or contact us here.

2014 Route 66 CPA Run

Southwestern Payroll sponsors 2014 Route 66 CPA Run!

The Route 66 CPA Run takes place on September 13th, 2014, at 8:00 am at the H.A. Chapman Stadium. The Run benefits the Crime Prevention Network.

8:00 AM begins the 1K Fun Run & 8:15 AM 5K begins the Walk/Run @

Here is the list of 2014 CPA Run Participants by Southwestern Payroll Department:

Running for Sales
Steve Hobbs, Jim Jarvis, Amy Slater and Megan Warren.

Running for Tax
Lana Fowler, Nicole Nance, and Katie M.

Running for Operations
Karla Lopez, Merida Minton, and Mandi Nichols

Let’s see what you all can do! Go Team!

It’s Labor Day: Don’t Labor – Just Relax

Business man leaving work happyOn this banking holiday we call Labor Day, remember, it’s all about you – the American worker.

On September 5, 1882, the first Labor Day parade took place, starting a movement to celebrate the many achievements, innovations, and contributions of American workers.

Today, you’re one of those workers, so enjoy the day off.

At Southwestern Payroll, we plan to kick back and relax too. Spending the day with family and friends, toasting one another with huzzahs, and enjoying a cold drink on one of the last hot days of summer is the only thing on our agenda.

We’ll see you on Tuesday, refreshed and reminded of all the good your work can accomplish in this great country.